Gmail has a system of organization markedly different from Outlook, and it’s probably the biggest change to anticipate. The search bar seems basic, but it allows you to quickly search through any labels, folders, or marked emails you have-it’s fast and accurate. As I mentioned earlier, the search feature in Gmail is swanky. In Gmail, you have the ability to “archive” messages, which works much like a “delete” function, clearing your Inbox of the message, but instead of being eliminated permanently, archiving adds the email to a private searchable database, enabling you to retrieve the message at a later date. The nomenclature in Gmail may be confusing to historical Outlook users. In Gmail, you can accomplish the same thing more efficiently by using forwards. In Outlook, you have the ability to send other email messages as attachments, allowing the recipient to open other emails as if they were documents. This is an optional setting you can change in the Settings menu. In Gmail, they’ll be grouped together as a single line item. In Outlook, you’re used to seeing email threads come through as individual messages. These are some of the biggest differences you’ll need to prepare for: If you’ve been used to using Outlook for years, you’re going to encounter some major changes to how certain features work, and you’ll have to learn how to use some of Gmail’s most innovative and useful features. Let’s start by getting an understanding of the changes you’ll encounter along the way.

This customization potential allows you to fully customize and take control of your email experience. Integrations and add-ons.īest of all, Gmail offers far more support for integrations and add-ons, including apps that allow special hacks to improve your productivity, as well as full-fledged analytics platforms like EmailAnalytics to help you understand how you’re using the platform. Whether you’re looking for an attachment you think you lost a year and a half ago or you can’t remember where you sent emails from one of your clients, Google’s search feature will help you track it down-and far faster than Outlook’s analogous feature.

It shouldn’t surprise you that Google, the king of online search, has all but perfected email-based searching. Google offers a suite of different filtering, labeling, and organization options-and all of them work both reliably and intuitively. You can set up filtering rules in Outlook, but as many technicians have noted, these filters aren’t always reliable.

As you might imagine, Gmail has superior hosting to most other email providers, which is vital for the sensitive information you send and receive daily. Google is one of the biggest companies on the planet for a reason they’re stable, reliable, and have access to the best tech. So why would you make the switch from Microsoft Outlook to Gmail? Better hosting. What are the differences between Gmail and Outlook?.

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